I am a mac user, and I use calendar app a lot. I have a couple (7 actually) different calendars, ranging from business tasks, to deadlines and personal plans. This has helped me stay on track with what I do, and make extensive plans up to almost 2 weeks ahead.

However, this didn’t work quite well, and just after this last Easter I ended up on the first working day with about 40 tasks to complete. That was obviously way to much I could handle, even if I had 10 employees. I ended up with those 40 tasks because I usually planned for each day much more than I could do. At the end of each day, all uncompleted tasks were postponed to the next day. In the long term, this technique proved very bad, but I switched it upside down.

Now, I pushed all my tasks to the end of the next week, picked the most important 5 of them, and moved them on the to-do list for today. Having the pressure off my shoulders, it turned out that all those 5 tasks were completed a couple of hours before my “working time” for today was over. I then looked and checked the next important task in the long list that was pushed to the next week. I did that task too, and repeated the process. When I finished work, and started writing this article, I realized I have finished 9 tasks, as opposed to 5 or 6 with my previous technique.

I think I got better results because I didn’t look ahead and try to multi-task. So, how do you do it?